Wednesday, February 16, 2011

PCSchool Student Management Software important NZ MOE Update

PCSchool School Management School Administration Software have posted a new follow up 2011-2 and associated report files essential for ALL New Zealand schools to implement in preparation for the March Roll Returns and NZQA submissions.

Whats new in this followup:

1.      Currently accredited programs for preparation of the MOE Roll Returns. 

2.      Arrivals Upload to “Enrol” has been updated to cater for the new Schema (Ver 2) released by MOE. This will significantly reduce the errors associated with submissions based on the prior version of the schema which failed to cater for the newer verification documents 

3.      Changes to cater for the release in the latest standard file where the NZQA changed the tags re Numeracy and Literacy. Previously Y/N this was changed to a possible 4 different codes which resulted in errors in PCSchool that was using a checkbox to represent the values (a checkbox can only show true/false) 

4.      Changes to cater for the new xml format for the NZQA upload file which will also cater for the new course accreditations. 

5.      Added NSN support to the Import of csv files into Markbooks. This will enable a file that contains valid NSN files to be imported into the markbook with associated data aligning with the desired student 

6.      Misc bug fixes where identified. 


To download and implement this followup Visit 


or Visit our Web site www.pcschool.net for the most recent followup

Download the file to a known location (eg Desktop) 

Open the compressed file and read the instructions contained therein (See Installation pdf) 
. 
To apply this followup, and you must be currently running Version 2011 or better. To Check your version go to Help About in any module and it should show Ver 2011. (If you are not currently running Ver 2011 contact the Help Desk for 
instructions of updating to 2011) 

Once the process is complete go to the Scholastic Module and view Help About. Your version should be 2011.0.0.475 or higher. There will be no need to have users out of PCSchool to apply this followup however if running off a Terminal Server you will need to have all users out of the PCSchool on that Terminal Server while you copy the contents of the Programs2011 to the \pcschool\programs folder on that Terminal Server to avoid the problem with the programs not 
over-writing because they are in use. 

For the MOE Roll Returns you will also need to update some of your reports. If you are a Non SQL School (if unsure about SQL status do this anyway) Visit 
www.pcschool.net/download/MOERepsNonSQL.zip 

Download this file to a known location (eg Desktop). Open the file and extract its contents to \PCSchool\Reports on the Server (Replace current files when prompted) 
If SQL (If unsure you will have a folder on the server \pcschool \reports\sql Visit 

Download this file to a known location (eg Desktop). Open the file and extract its contents to \PCSchool\Reports\SQL on the Server (Replace current files when prompted) 
If you experience any difficulty performing this followup please call the Help Desk for assistance 

To complement this followup PCSchool will be running some On Line Webex Training Sessions as below. 

1.      Preparing for and Producing MOE Roll Returns  (30 minutes) 
2.      Changes to NZQA inc. New Submission file & Course Accreditations within PCSchool  – an overview (45 minutes) 
3.      Automated processing of Arrivals and Leavers to Enrol (30 minutes) 

For more information on the training contact kate@pcschool.net


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